Making a Job Application Letter-Good evening, job seekers! Hopefully you won't be slacking off when looking for your dream job. Well, in this article, the admin wants to have a casual chat with a topic that might be really cool for all of you: step by step sending job application files via email. It's no longer the time to send applications using envelopes and stamps. Now is the era of computerization, so you should also be smart in using technology to send job proposals.

But don't misunderstand, sending a proposal via email has a procedure. Many are still confused about how to make sure your application files are read by HR, instead of getting lost in the spam folder. Therefore, let's discuss the smart tips!

Creating a Job Application Letter

System Before Applying Application

Before accessing your notebook and starting to compose an email, there are some things you should prepare first:

1. Files to Prepare:

- Make sure you have prepared all the files requested by the company. Usually, at least, there are:

- A recent formal photo (no selfies!)

- Scan KTP

- Job application act

- Curriculum Vitae

- Scan degree and score transcript

- Supporter's domicile (if any)

2. Scan Files Steadily

- Well, all the files above should be scanned properly. Try to make the end result clear and not blurry.

- Save as PDF or JPEG, follow company request.

- Tip: Save in two formats at once (PDF and JPEG) to be flexible if you hope to apply to other areas.

3. Professional Figure Email

- Check again, does your email address look professional yet?

- Good Passport Name: namakamu@gmail.com

- Avoid using high school email addresses like "antoncowokcool123@yahoo.com"!

4. Time of Electronic Delivery

- Submission of applications during working hours, around 09.00 - 13.00

- Also make sure that the position we want is still open.

Step by Step Send Application via Email

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Okay, now you guys are getting to the fun part. Here's how to send a appropriate application:

1. Sign in to your email account

- Login to the application, access gmail.com (or any other e-mail service you use).

- Enter your account name and password. Make sure you don't type anything wrong!

2. Click 'Compose' or 'Write'

- Find an image to create a new e-mail. It is generally located in the upper left corner.

3. Fill in the Company Email

- Double check the destination of the email. If you make a mistake with one letter or number, the email will go astray!

4. Write the Email Subject

- Fit: "Job Application - Customer Service Representative - Saraah Manani"

- Follow the form instructed by the company.

5. Write Electronic Content (Body)

- This is the important point! Write the application document then in the body of the email.

- Don't be too long, the important thing is compact and interesting.

6. Upload Documents

- Click the 'attach' icon.

- Choose the letter we have prepared earlier.

- Check again that the total size does not exceed 2 MB.

7. Double Check Everything

- Reread the content of the email, check for typos.

- Make sure all proposals are correct.

8. Send and Pray

- Click the 'Send' image and always pray that the proposal is read by the personnel!

Example of job application content

Well, to make it easier to understand, here's an example of the contents of a job application email that you can copy (but customized!):

Location

Dear Sir/Madam,

Mr./Mrs. Head of Personnel of PT ....

in place

Yours faithfully,

In relation to the job vacancy information that I read through the Post Office Recruitment PT ....... on June 2, 2019, I hereby:

Teaching: Susilo

Region & Date of Birth: Malang, June 4, 1994

Electronics: D3 Electrical Engineering - Telecommunication Engineering, Medan State Polytechnic (GPA 3.42)

Complete location: Jl. Melati, Mindu Village, Sari Anom Village, Dist. Stabat, District Cirebon

Mobile No.: [Mobile No.]

Have the intention to apply as Staff at PT.......

I have 1 year of work experience in the engineering field and am proficient in various computer applications such as SAP, Microsoft Office, and have skills in IT and marketing computerization.

For assessment materials, I provide the following files:

1. Certificate Photo Points

2. Curriculum Vitae

3. Scan KTP

4. Scan Degree

5. Scan the Encouraging Transcript

6. Scan My Domicile

7. Scan TOEFL Domicile

I would like you to give me the opportunity to interview me so that I can explain in more detail about my potential.

Thank you for your attention, Sir/Madam.

Yours sincerely,

Grace Adi

Use Extra to Apply But It's More Cute

1. Personalize Application Certificate

- Do not use the same template for all companies. Adapt the content of the letter to the jobdesk and company profile.

2. Highlight Relevant Skills

- Mention skills and experiences that are appropriate to the position you are applying for. No need to mention all skills that are not related.

3. If the language is professional

- Avoid slang or non-standard abbreviations. But don't be too rigid either, keep experiencing it.

4. Proofread, Proofread, Proofread!

- Read it again at least 3 times before sending. Sometimes help a friend or family to read as well when necessary.

5. Follow Up

- It's been a week and there's no info, why don't you send a polite follow-up electronic letter?

Email Addresses That Occur (And If Avoided!)

1. Typo in Company Model Letter

- This is the most common reason why the application does not reach. Always double check!

2. Attachment File Too Large

- The file should be large, it can be compressed first or separated into several emails.

3. Non-figure Example Subjects

- Don't just write "Application" or even leave the subject blank.

4. Not Using Emailed Greetings

- "Dear Hiring Manager" or "Dear HRD" is better than "Hi" or even not using a greeting at all.

5. Sending outside of business hours

- Must send in the evening or weekend, most likely the email will sink ideally Monday morning.

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So, what do you think, guys? Is the system for sending job applications via email clearer? The point is, thorough preparation and attention to small details can make your application stand out among hundreds or even thousands of other applicants.

Remember, every application you send is a chance to make a good first impression on a prospective employer. So, don’t take it for granted and take it for granted. Take the time to prepare a quality application, and rest assured your chances of being called for an interview will be greater!

Oh yes, one more. already submitted an online application, keep networking and look for vacancies from various sources. Sometimes there are also companies that prefer to receive applications instantly or via their own website.

Hopefully, the tips for Making a Job Application Letter above are useful for you. Stay motivated in looking for a job, and don't forget to always improve your skills so that you are more prepared to face the increasingly competitive world of work. Good luck, my friend! Hopefully you will soon get an interview call and be accepted at the company of your dreams. Aamiin!

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Making a Job Application Letter